Adding or Editing Account Classes

The Account Class can be added or edited using two different menus:

All Customers menu

  1. Select the customer and go to the Account tab.
  2. Select Add New or Add Existing.
  3. On the Account Details dialogue, select Edit.

Account Management menu

  1. Select the Account Classes option from the Edit Options drop-down list.
  2. Select New or Edit.

To add or edit account class:

1. On the Account Class Details dialogue, enter the account class name.

2. Enter the following information.

Field Description
Messages
Period 1 Overdue Message The overdue message that will appear on all customer statements that have an overdue account for 1 statement period.
Period 2 Overdue Message The overdue message that will appear on all customer statements that have an overdue account for 2 statement periods.
Period 3 Overdue Message The overdue message that will appear on all customer statements that have an overdue account for 3 statement periods.
Message On Statement The generic message that will appear on account statements whether the customers account is overdue or not.
Fees and Charges
Account Keeping Fee $ Set an account keeping fee.

The account keeping fee will be charged to every customer every statement period.
Allow Overdue Charges This option will allow you to apply charges to the overdue accounts.
Statements overdue before charges incurred The number of statement periods that have to be overdue before charges are incurred (1, 2 or 3).

NOTE

This will be enabled only if the Allow Overdue Charges option is selected.
Overdue Fee The overdue fee charged on the account in dollar amount or in percentage using the drop-down list.

NOTE

This will be enabled only if the Allow Overdue Charges option is selected.
File Transfer Options
Price Charged The price type charged on the stock transfers, there are four options:

  • Average Cost – The average cost as shown in the LOTS Stock Card, and is calculated from purchases.
  • List Cost – This is the List Cost as shown on the LOTS Stock Card – this can be set in Product Defaults.
  • Real Cost – This is the actual cost that the Store pays for a Product. This is updated in the LOTS Orders module from Supplier invoices.
  • Retail – This is the retail price as shown on LOTS Stock Cards.
Surcharge % Set the Surcharge in percentage that will be applied on top of the price charged.
Include Retail On Invoices This option will show the retail price that would be charged for the item in the invoice.
Exclude From Sales Figures This option will show transactions in the sales figures.

EXAMPLE
You may wish to exclude stock transfers from your sales figures.
Include Expected Sales when calculating Available Stock This option will include the expected monthly sales figure when calculating the SOH available for stock transfers.
% of available stock to be supplied The percentage amount of how much of your available stock you are willing to transfer.

EXAMPLE
If you have 12 items and this field is set to 50% the most that will be transferred will be 6, regardless of how much the other Store has requested.

Set 100% to allow all your remaining stock to be transferred.

3. Select OK to save the changes.

The account class will be added to the Customer Account.